Step 26 – Deceased Estate Administration Guide

Finalise Assets & Liabilities Inventory

  • Last Updated: April 2022

This step’s objective is to help you finalise the inventory stating all assets and liabilities to determine the total value of the deceased estate before applying for Grant of Probate or Letters of Administration with the Supreme Court.

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Understanding the deceased estate value and what it is made up of is one of the main objectives of the deceased estate administration process. By the time you reach this step, you have worked through all the individual Steps that helped you to determine a complete view of assets and liabilities that form part of the estate. To finalise the inventory, you will need to:
  • review all items captured;
  • ensure no items were missed or noted twice;
  • check that all pending items were finalised and have been noted; and
  • sense check that the total value seems reasonable.

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26.1 Review the Inventory

Since Step 15 – Prepare an Assets & Liabilities Inventory, you should have been capturing all assets and liabilities of the deceased estate.

By now you should have developed a solid understanding of all the various items that make up the deceased estate including but not limited to:
  • bank account(s)
  • saving account(s)
  • term deposit(s)
  • investment account(s)
  • share portfolio(s)
  • shares
  • real estate(s) (home and investment)
  • vehicle(s)
  • furniture
  • collection(s)
  • artwork(s)
  • business(es)
  • trust(s)
  • jewellery
  • any other valuables
  • mortgage(s)
  • personal loan(s)
  • other debts

You should have captured all the items that apply to your situation and you should now review each. You should also ensure that everything is noted with sufficient detail and you have a statement, valuation or other documented proof of the value at the date of death of the deceased person.

If you have missed an item or find any new evidence of an asset or liability, you should capture it and get official confirmation of its value as at the date of death.

26.2 Review Pending Claims and Other Payments

If you have worked through the previous steps and were still waiting for statements or other evidence of the value of the assets and liabilities, you should:

  • update the inventory if you have in the meantime received the necessary documents;
  • contact the relevant organisation(s) to check on the progress and an estimated date by when the necessary documents should reach you; and
  • keep track of these conversations so you can check on them again after expiry of that date.

26.3 Request Someone to Review

Once you are confident that you have captured all assets and liabilities to the best of your knowledge, you should request a family member, Next of Kin or Beneficiary to review the inventory. It would be best to request a review by one or more persons who knew the deceased person well and who can judge the listed items and check if the total value you derived at seems reasonable.

If you have used the simplyEstate Assets & Liabilities Inventory you can either provide the reviewer(s) with an electronic copy or print it out. A print-out will avoid them from making any changes directly in the inventory that you may not notice and is a safer option. You may also want to provide them with copies of the supporting documents such as bank statements and other documents proving the values.

If a Beneficiary or reviewer claims that the valuations are incorrect, think that items should not be listed as they are already assigned to a Beneficiary or an asset owned jointly with another person should be added, you should verify their claims to determine if these were correct or not and hence should be included in the inventory or not.

Remember that only assets held in the deceased person’s sole name, or the share held as tenants in common will generally form part of the estate and should be listed. Also, Superannuation Death Benefit payment and life insurance benefit payment may not form part of the estate and may only be listed if confirmed.

Refer to Step 24 and Step 25 to confirm or seek legal advice where in doubt.

26.4 Prepare Assets & Liabilities Inventory for Lodgement

You may be lodging the Assets & Liabilities Inventory with the Supreme Court. This may be the case when you:

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Actions and Decisions to Complete Step Yourself

If you have decided to tackle this Step yourself after reading and understanding the above, you may want to:

  1. Complete a final review of all items captured
    (see Step 26.1 above);
  2. Verify no items were missed or noted twice;
  3. Follow-up with each organisation which you are still waiting for necessary information and values
    (see Step 26.2 above);
  4. Request that a family member review and sense check the inventory and the values for completeness and reasonableness
    (see Step 26.3 above); and
  5. Prepare the Assets & Liabilities Inventory for lodgement
    (see Step 26.4 above.

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Cost & Effort

Reading: 20 mins
Preparing: 1-2 hrs
Completing: 1-3 hrs
Waiting: 2 days
Total: 2.5 days
Cost: $0

Effort and cost are general estimates only and are based on the assumption that you complete this step without experienced support.


To find out how this Process Guide works, access the instructions here.


To find out what the capitalised words mean, access the glossary here.

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Other forms not listed here may be required based on your specific circumstances.

Checklists & Tools

Use Australia’s smartest Assets & Liabilities Inventory to automatically calculate the estate value for Grant of Probate.
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Legislation & Rules




Other legislation and rules not listed here may apply to your specific circumstances.

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