Navigation & Progress of 34 Steps
20%

Step 8 - Apply for the Death Certificate

Last updated: June 2019

Why is this important?

This step explains everything you need to know about receiving or applying for the Death Certificate from the Registry of Births, Deaths and Marriages. This will be one of the key documents you need to prove the death when dealing with government departments, companies and organisations.

 

simplyEstate is here to help with the process. Contact us via email or book a first free phone appointment.

Approximate Effort & Cost

Reading: 10 mins
Preparing: 0-1 hr
Completing: 20 mins
Total: 30 mins – 1:30 hrs
Cost: $32.40 – $83.00

Effort and cost are general estimates only and are based on the assumption that you complete this step without specialist help.

Instructions

To find out how this Process Guide works, access the instructions here.

Glossary

To find out what the capitalised words mean, access the glossary here.

Forms

Other forms not listed here may be required based on your specific circumstances.

8.1 Overview

The death certificate is a key document for all official dealings with government departments, companies and organisations as it proves the death. You will need to:

  • ensure the Medical Certificate of Cause of Death was provided to your State/Territory’s Registry of Births, Deaths and Marriages by the medical practitioner or the Funeral Director (see Step 1.4 for more details);
  • check if the Funeral Director applied for the death certificate; and
  • if you need to apply, request the Next of Kin to complete the relevant application.

Contents
8.2 General Considerations
8.3 Western Australia (WA) – Perth
8.4 New South Wales (NSW) – Sydney
8.5 Victoria (VIC) – Melbourne
8.6 Queensland (QLD) – Brisbane
8.7 Actions and Decisions to Complete Step

8.2 General Considerations

The Death Certificate can only be applied for by the Funeral Director or the deceased person’s Next of Kin unless you receive a letter of authority by the Next of Kin.

 

If you have engaged a Funeral Director already based on Steps 6 and 7 the death certificate may have already been issued to the Funeral Director or may be on its way to the Next of Kin.

Make sure you check with the Funeral Director first, before applying separately.

 

When dealing with official documents and identification, you will need to bring original documents or certified copies.

 

In Australia, the following people are authorised to certify documents:

  • Health Professions: Chiropractor, Dentist, Medical practitioner, Nurse, Optometrist, Pharmacist, Physiotherapist;
  • Legal Professions: Legal practitioner, Patent attorney, Trademarks attorney;
  • Court Positions: Bailiff, Justice of the Peace, Judge, Magistrate, Registrar, or Deputy Registrar, Clerk, Master of a court, CEO of a Commonwealth court;
  • Government representatives (elected): Federal, State or Territory or Local;
  • Public Servants: Federal, State or Territory or Local – employed for five years or more;
  • Member of: Chartered Secretaries Australia, Engineers Australia, Australasian Institute of Mining and Metallurgy;
  • Bank officer, building society officer, credit union officer, finance company officer – employed for five years or more, Veterinary surgeon, Accountant (member of ICA, ASA, IPA or CPA, ATMA, NTAA); and
  • Minister of religion, Marriage celebrant, Notary public, Police Officer, Sheriff or Sheriff’s Officer, Teacher (full-time) at a school or tertiary education institution.

Outside Australia, the following people are authorised to certify documents:

  • Justice of the Peace;
  • Notary public;
  • Australian Consular Officer or Australian Diplomatic Officer (within the meaning of the Consular Fees Act 1955); and
  • Employee of the Commonwealth or the Australian Trade Commission who works outside Australia.

8.3 Western Australia (WA) – Perth

WA Registry of Births, Deaths and Marriages

Opening Hours: Monday – Friday, 8:30am – 4:30pm AWST
Address: Westralia Square, Level 10, 141 St Georges Terrace, Perth WA 6000
Post: Registry of Births, Deaths & Marriages, Department of Justice, PO Box 7720, Cloisters Square, Perth WA 6850

Court Locations: Albany, Armadale, Broome, Bunbury, Busselton, Carnarvon, Esperance, Fremantle, Geraldton, Joondalup, Kalgoorlie, Karratha, Katanning, Kununurra, Mandurah, Manjimup, Merredin, Midland, Northam, Rockingham and South Hedland

 

The WA Registry of Births, Deaths and Marriages allows applications to be made:

  • in person in Perth;
  • in person at Court Locations in WA; and
  • by post.

Relevant Documents

Delivery Times

  • in person (Perth): while waiting at the time of your visit
  • in person (Court Locations): usually same day
  • by post: two working days plus postal delivery time (priority paid: within 24 hours plus priority postal delivery time)

Fees (effective June 2018)

  • Standard: $49
  • Priority Service: $83

Payment

  • Cash/cheque/money order (Cheques or money orders should be made payable to: Registrar of Births, Deaths & Marriages.);
  • Credit card (MasterCard or Visa only); and
  • Eftpos (debit card).

simplyEstate is here to help.

Contact us via email or book your first free phone appointment.

8.4 New South Wales (NSW) – Sydney

NSW Registry of Births, Deaths and Marriages

Opening Hours: Monday – Friday, 8:00am – 4:30pm AEST
Address (Sydney): 35 Regent Street, Chippendale NSW 2008
Address (Parramatta): Justice Precinct Offices, 160 Marsden Street, Parramatta NSW 2150
Service Centre near you can be found here
Post: NSW Registry of Births Deaths & Marriages, GPO Box 30, Sydney NSW 2001

 

The NSW Registry of Births, Deaths and Marriages allows applications to be made:

  • online
  • in person (Sydney or Parramatta);
  • in person at Service Centre Locations; and
  • by post.

Relevant Documents

Delivery Times

  • in person (Sydney and Parramatta): one working day
  • in person (priority processing): same day if lodged before 3pm
  • by post: five working days plus postal delivery time

Fees (effective September 2017)

  • Standard: $56
  • Priority Service: $82

Payment

  • Cash/cheque/money order (Cheques or money orders should be made payable to: Registrar of Births, Deaths & Marriages.);
  • Credit card (MasterCard or Visa only); and
  • Eftpos (debit card).

8.5 Victoria (VIC) – Melbourne

VIC Registry of Births, Deaths and Marriages

Opening Hours: Monday – Friday, 8:30am – 4:30pm AEST
Address: Victorian Registry of Births, Deaths and Marriages Customer Service Centre, Ground floor, 595 Collins Street, Melbourne VIC 3000
Justice Service Centre (JSC) near you can be found here
Post: Victorian Registry of Births, Deaths and Marriages, GPO Box 4332, Melbourne VIC 3001

 

The VIC Registry of Births, Deaths and Marriages allows applications to be made:

  • online
  • in person in Melbourne;
  • in person at selected Justice Service Centres (JSC); and
  • by post.

Relevant Documents

  • Death Certificate Application Form
  • Proof of Identity as stated on the form
  • Letter of Authority: If you are not a Next of Kin, the Letter of Authority must authorise you to access the death record on behalf of the Next of Kin. The letter must include the authorising person’s address, daytime telephone number, signature and include identity documents of the person giving you authority to access the record as stated on the Death Certificate Application form.

Delivery Times

  • five working days for deaths in 2017 (pick-up in person in Melbourne or 6 days Australia Post)
  • ten working days for deaths in other years (pick-up in person in Melbourne or 6 days Australia Post)

Fees (effective June 2018)

  • Standard: $32.40 plus postage fees $1 – $7.70

8.6 Queensland (QLD) – Brisbane

QLD Registry of Births, Deaths and Marriages

Opening Hours: Monday – Friday, 8:30am – 4:30pm AEST
Address: Brisbane Registry Customer Service Centre, Level 32, 180 Ann Street, Brisbane QLD 4000
Post: Registry of Births, Deaths and Marriages, PO Box 15188, City East QLD 4002

 

Queensland Magistrates Court or Queensland Government Agent Program offices near you can be found here.

 

The QLD Registry of Births, Deaths and Marriages allows applications to be made:

Relevant Documents

Delivery Times

  • in person (Brisbane): while waiting at the time of your visit
  • in person (other locations): five working days
  • by post: five working days plus postal delivery time or two working days plus postal delivery time for urgent applications (additional fee of $28.70 as at June 2018)

Fees (effective June 2018)

  • Standard: $48.20

Payment

  • Cash/cheque/money order (Cheques or money orders should be made payable to: Registrar of Births, Deaths & Marriages.); and
  • Credit card (MasterCard or Visa only).

8.7 Actions and Decisions to Complete Step

If you would like a little help from us at simplyEstate with this Step, you can email us or book your first free phone appointment. If you would like specialist help, get in touch with one of our Specialist Partners listed in the yellow section to the right or below and see how they can help.

 

If you have decided to tackle this Step yourself after reading and understanding this Step, you may want to:

  1. Check with the Funeral Director, if you have engaged one for the body transport and funeral if an application for the Death Certificate was made by them;
  2. Alternatively, request the Funeral Director or Next of Kin to apply for the Death Certificate to the Registry of Births, Deaths and Marriages in the relevant State/Territory as outlined in this Step;
  3. Request a letter from the Next of Kin authorising you to apply on their behalf if you need to apply for the Death Certificate;
  4. Make certified copies of the Death Certificate once in your possession as this is a key document that will be requested by most organisations when you inform them of the death as outlined in the coming Steps.

Once you have completed all the necessary actions and decisions, you can move on to the next Step by clicking below or save progress at the top.

Do you need specialist help?

simplyEstate has partnered with select Specialists across Australia to assist you.

 

You can click on your State/Territory to find a suitable Specialist and get in touch to discuss how they can help you.

Funeral Directors

 

simplyEstate Specialist Partner Listings coming soon in 2019.

 

simplyEstate Specialist Partner Listings coming soon in 2019.

 

simplyEstate Specialist Partner Listings coming soon in 2019.

 

simplyEstate Specialist Partner Listings coming soon in 2019.

Get in Touch

  the simplyEstate logo contains the name with three overlapping circles in red, blue and yellow colours to symbolise an integrated process and progress  

If you would like to speak to us about this Step, discuss how to engage a Specialist Partner or need support, book a Phone Appointment now.

simplyEstate is here to help.

 

Help us improve this step

If you have worked through this step and found something that could be added, is not quite right or you think may no longer apply, please let us now.

We will not share your details. By using this form you agree with the storage and handling of your data by this website as outlined in the Privacy Policy, which is available here.

What other users say

“This is a very useful guide! As the Executor of a family friends estate, this was my go-to place for information and the services provided by the recommended tax accountant and removalists was great.”

Andrew Zhao
Melbourne
“It is a lot of materials at first but I quickly understood why. estate administration can be tricky but thanks to simplyestate, we were able to deal with my brother’s affairs in a a few months. Thank you for your help…”

Maria Stamoulis
Sydney
“simplyEstate has helped me and my family during a very difficult time after the loss of my mother. We were lost initially and don’t know how we could’ve managed without this excellent resource, thank you very much!”

Jane Winters
Perth

Save Your Progress

bar with red blue and yellow sections

Thank you for using our Process Guide
Enter your email address below and we will send you this link. That way you can easily find your way back and continue where you left off.

We may send you some useful information and a reminder, for your convenience. You can unsubscribe any time.

We will not share your details. By using this form you agree with the storage and handling of your data by this website as outlined in the Privacy Policy, which is available here.