Step 18 - Value Cars & Arrange for Sale

Department of Transport

Phone: 13 11 56
Address: Find a location near you here

Notification of Death

The Registry of Births, Deaths and Marriages informs the Department of Transport of all deaths in the state periodically. However, if this has not occurred or you want to register it sooner, you can visit a Driver and Vehicle Services (DVS) centre, regional Department of Transport office or authorised agent and provide a certified copy of the Death Certificate.

Return Driver’s License
You can return the deceased person’s driver’s license at a Driver and Vehicle Services (DVS) centre, regional Department of Transport office or authorised agent.

Cancel Vehicle Registration and Return Number Plates
Complete Form VL14 – Lost/Stolen Number Plates Notification and bring it along or post it with the number plates:

• in person: Find a Driver and Vehicle Services Centre or regional Agent near you; or
• by post: Driver and Vehicle Services, Returned number plates, GPO Box R1290, Perth WA 6844

Refunds
Form C2 – Application for Refund

Transfer of vehicle Registration
For any vehicle registration being transferred from the deceased person, the Executor or Administrator is required to provide the current license papers and a completed Form MR172 – Statutory Declaration Deceased Estates.

Fees With a Will

• Beneficiary: If the transfer of the vehicle is to a person as stated in the Will, the Beneficiary will need to pay a transfer fee and a reduced rate of vehicle licence duty.
• Non-Beneficiary: If the transfer of the vehicle is to a person other than stated in the Will, the non-Beneficiary will pay a transfer fee and the full rate of vehicle licence duty.

Fees Without a Will:

• Next of Kin: If the transfer of the vehicle is to a Next of Kin where there is no Will, the Next of Kin will pay a transfer fee and a nominal rate of vehicle licence duty.
• Non-Next of Kin: If the transfer of the vehicle is to a person other than a Next of Kin where there is no Will, a Form MR9 – Notification of Change of Vehicle Ownership should also be completed and the Non-Next of Kin will pay full vehicle licence duty and transfer fees.

Transfer to Surviving Joint Owner
If the surviving joint owner is a Next of Kin then the Form MR172 – Statutory Declaration Deceased Estates should be completed and the Next of Kin will pay the transfer fee and a nominal rate of vehicle licence duty.

Website
For more information about transfer of vehicles and vessels, please see the Department of Transport website here.

Roads and Maritime Services

Phone: 13 22 13
Address: Find a location near you here

Notification of Death

The Registry of Births, Deaths and Marriages informs Roads and Maritime Services of all deaths in the state periodically. However, if this has not occurred or you want to register it sooner, you can complete the following:

• Form C – Advice of Death;
• Proof of Identity of the Executor or Administrator; and
• Proof of Identity of the Deceased Person.

Return Driver’s License
You can return the deceased person’s driver’s license at a Service Centre with proof of the death such as:

• Form C – Advice of Death;
• Proof of Identity of the Executor or Administrator; and
• Proof of Identity of the Deceased Person.

Cancel Vehicle Registration and Return Number Plates
Complete Number plates and/or cancellation of registration Form and bring the following:

• proof of your identity;
• the Certificate of Registration for the vehicle, if possible; and
• the number plates.

Return in Person at a location near you here

Transfer of Vehicle Registration
For any vehicle registration being transferred from the deceased person, the Executor or Administrator should complete and provide a Transfer of Registration Form.

Transfer With a Will
Beneficiary or Executor: The new owner will need to provide one of the following:

• a copy of the Will stating the relevant section;
• a copy of the Grant of Probate stating the relevant section; or
• signed, written advice from a solicitor.

Surviving joint vehicle owner: The Executor and surviving joint owner should provide a letter signed by both parties outlining the agreement between the Beneficiary/Executor and the surviving joint owner and one of the following:

• a copy of the Will stating the relevant section;
• a copy of the Grant of Probate stating the relevant section; or
• signed, written advice from a solicitor.

Transfer Without a Will
Administrator: The new owner will need to provide:

• a copy of the Letters of Administration issued by the Supreme Court; or
• a Statutory Declaration stating they are appointed as Administrator of the deceased estate.

Surviving joint vehicle owner and Next of Kin: The surviving joint owner or Next of Kin wanting to transfer the vehicle into their name should complete a Statutory Declaration stating:

• their relationship to the deceased;
• that no Administrator was appointed for the estate;
• that no Will is in place; and
• why they are entitled to transfer the vehicle registration into their name and there is no other Next of Kin who would be given preference.

Website

For more information about transfer of vehicles and vessels, please see:

• Deceased estates here
• Advise Roads and Maritime Services that a customer is deceased here
• Transfer a vessel registration due to the death of the registered operator here

VicRoads

Phone: 13 11 71
Address: Find a location near you here

Your Proof of Identity
If you are dealing with VicRoads representing the deceased estate as the Executor or Administrator you will always need to provide:

• proof of identification such as a driver’s license; and
  one of the following:
• a copy of the Will stating the relevant section;
• a copy of the Grant of Probate stating the relevant section;
• a copy of the Letters of Administration, stating the relevant section; or
• a Statutory Declaration stating that no Will and no Executor are in place and that they are entitled to represent the deceased estate.

Notification of Death

The Registry of Births, Deaths and Marriages informs VicRoads of all deaths in the state periodically. However, it is recommended to notify VicRoads as soon as possible by submitting a certified copy of the Death Certificate ─

• by post: VicRoads, GPO Box 1644, Melbourne VIC 3001; or
• in person: at a VicRoads Customer Service Centre near you here

Return Driver’s License and Claim Refund
You can return the deceased person’s driver’s license by post or in person by providing

• the deceased person’s driver’s licence;
• a certified copy of the Death Certificate; and
• a completed Cancellation and refund request Form.

Cancel Vehicle Registration and Return Number Plates
You can cancel a registration and return number plates in person by providing:

• a completed Authority to act as an agent Form; and
• the number plates, at a VicRoads Customer Service Centre.

Transfer of Vehicle Registration
Refer to the table and forms contained in the Deceased Estate Pack here.

Department of Transport and Main Roads

Phone: 13 23 80
Address: Find a location near you here

Return Driver’s License
You will need to complete a Form F4778 – Return/Surrender Declaration and can return the deceased person’s driver’s license:

• in person: at a Transport and Motoring Service Centre near you here; or
• by post: Department of Transport and Main Roads, Customer Services Branch Central Operations and Support (Driver Licence Refunds), PO Box 525, Fortitude Valley QLD 4006

Refunds
To obtain a refund of the unexpired portion of the driver’s licence, you will need to apply in writing to the Department of Transport and Main Roads by post with the following:

• name and address of the Executor or Administrator;
• a copy of the receipt obtained when returning the driver’s licence of the deceased person;
  and a certified copy of one of the following:
• Death Certificate;
• Funeral notice;
• Coroner’s report;
• Grant of Probate; or
• Advice from the Registry of Births, Deaths and Marriages;

Post: Department of Transport and Main Roads, Customer Services Branch Central Operations and Support (Driver Licence Refunds), PO Box 525
Fortitude Valley QLD 4006

To obtain a refund for the unexpired portion of the registration and compulsory third-party insurance, follow the steps outlined below under Cancel vehicle registration & return number plates.

Surviving Joint Vehicle Owner
A surviving joint owner can transfer the vehicle into their name at no cost by visiting a Transport and Motoring Customer Service Centre and provide one of the following certified copies:

• Death Certificate;
• funeral notice; or
• Coroner’s report.

Cancel Vehicle Registration and Return Number Plates
In QLD the vehicle registration should be transferred to the deceased estate or a Beneficiary by the Executor, Administrator or Next of Kin before cancelling the registration on behalf of the deceased person and to receive a refund to the estate.

After 30 days from the date of death you can complete a Form F3520 – Vehicle Registration Transfer Application, signed by every Executor, Administrator or Next of Kin and provide the following:

• Accepted proof of identity of the Executor, Administrator of Next of Kin who will be registered as the second operator of the vehicle;

and one of the following certified copies:

• Death Certificate;
• Funeral notice; or
• Coroner’s report;

and with a Will one of the following:

• Original or certified copy of the Will naming the Executor(s);
• Grant of Probate; or
• Executor Statutory Declaration;

or without a Will one of the following:

• Letters of Administrator; or
• Administrator or Next of Kin Statutory Declaration.

Return the documents and number plates:

• in person: at a location near you here; or
• by post: Department of Transport and Main Roads,Vehicle Cancellations, PO Box 5096, Red Hill, Rockhampton QLD 4701

Website

For more information about transfer of vehicles and deceased estate, please see this guide.